Monday, July 10 Meeting With Homeowners

Victoria Village Atrium Association

Board of Directors’ Meeting

Monday July 10, 2023

Board members present: Sarah Wise, president; Larry Sagstetter, vice president; Margie St.

Jacques, treasurer; Jane Johnson, member at large; Hank French, secretary.

Also present: Mike Severson, building manager.

24 Homeowners were present.

I. Call to Order: The meeting was called to order at 6:30 p.m.

II. Secretary’s Report: Minutes for the June 2023 board meeting were approved as

written.

III. Treasurer’s Report: For June 2023, the opening balance was $401,051.16 and the

closing balance was $416,438.36. This represents an increase from the opening

balance of $15,387.20. As of the end of June, we had $60,701.62 in our operating

checking account, and $352,733.74 in reserve accounts. (Note: The reserve accounts

are two operating CDs with North American Bank, a money market account with

Premier Bank, a Premier CD, an NAB CD, and a CD with Royal Credit Union.) (Note: A

CD with Great Southern Bank matured for $33,724. This amount, along with

$112,389.90 from our Premier Bank Money Market account, was deposited in a Royal

Credit Union CD at a 5.25% interest rate.) Moved, seconded, and voted to approve the

Treasurer’s Report.

IV. Committee Reports:

a. Welcoming Committee: Nancy Greeney moved into Unit #118, and, in the coming

month, Jill Griffith will move into Unit #217. We warmly welcome these new

homeowners into the Atrium Community.

b. Recreation Committee: Nothing currently scheduled.

V. Management Report:

a. Mike reported that he has received Nardini Fire Equipment’s report on their

inspection of fire safety equipment at the Atrium; all equipment passed inspection.

b. Mike reported that a pinhole leak in a water heater pipe in the utility room has

been patched. Although the patch should outlast the pipe, the remainder of the

pipe could spring leaks in new places. Mike stated that he is in the process of

getting pricing for a longer-term solution, i.e., replacing the pipe in question.

c. Mike reported that our part-time handyman, Chuck Linn, will place fresh mulch at

those places around the building noted in the spring inspection.

VI. Old Business:

a. North end garage vent: We have yet to receive a proposal/bid from Harvey

Mechanical for reducing the footprint and noise pollution of the North end garage

vent. While continuing to work with Ben Harvey, Mike will also seek a bid from

another HVAC vendor.

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b. Dryer Vents Cleaning: Dryer vent cleaning was previously suspended due to wasp

nests in several of the vents which posed a danger to the Cleansweep crews.

Plunketts Pest Control Services was retained to clean out the nests, after which

Cleansweep returned and completed cleaning the remaining dryer vents.

c. Chuck Linn: Chuck has been hired again this year to do part-time handyman and

custodial tasks over the summer and early fall months.

d. Rain Garden Update: Xylem Designs work weeding the south 65 feet of the garden

and weeding and mulching the north end by the bridge was completed on July 7th.

The final cost was $865.00. The contract with Xylem was approved by the Board by

email vote.

e. Units in Arrears: It was noted that there are two units that have been and still are

in arrears on their HOA fees. Mike reported that steps are being taken to place a

lien on those units.

f. Unit #118 damaged door and door frame: It was noted that it has been five months

since the door and door frame of Unit #118 were damaged in a forced entry into

the unit by police and EMTs during a welfare check. Mike reported that he is

working to get those currently responsible for the unit to replace the door and

door frame as soon as possible.

g. Reserve Study Update: An engineer from Reserve Consultants, Inc., visited the

Atrium on July 8th to inspect the exterior and interior common areas of the

building and HOA owned equipment, e.g., elevators, generator, HVAC equipment.

His report will be the basis for the reserve study which will be effective beginning

in January 2024.

VII. New Business:

a. Recycling Reminders: The President of the Board reminded those present of the

importance of everyone adhering to the recycling rules which are posted by both

the cardboard and paper recycling bins and the glass, cans and plastic recycling

bins. A list of places to dispose of items that cannot go either into recycling or into

the trash dumpster is posted on the door to the trash dumpster room. The proper

disposal of such items is the responsibility of the homeowner and not of the HOA.

Please do not leave items that cannot be recycled or placed in the trash dumpster

on or around the garage sweeper.

b. Tree Removal Proposal from Gold Leaf Tree Services: Mike presented a bid for

$1200.00 from Gold Leaf Tree Services for the removal of one diseased pine tree

just east of the parking lot (includes stump grinding) and one birch tree on the

west side of the building which is in danger of falling into the building. It was

moved, seconded and voted to accept the bid.

VIII. Mandevillae Bush Replacement: The Mandevillae bush which had been planted next to

the Atrium sign died. The plant had been donated to the Atrium by Veda Koenig. Veda

offered to donate a replacement bush and recommended a hydrangea bush. The Board

accepted Veda’s offer and thanked her for her generosity.

IX. Homeowner comments:

a. There was one note in the Suggestion Box since the last meeting asking why there

is occasionally Christmas Music being played in the Common Area. The Board

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President, who manages the common area music, said that there are only a few

Christmas songs that play at this time of the year and that it would be difficult to

remove them from the shuffle.

b. Discussion of the Buy Nothing Project: One homeowner is a participant in the Buy

Nothing Project, a community service organization that connects people who have

usable items to give away with individuals who could use those items. In order to

get those items to those who could use them, the Atrium homeowner wraps them,

labels them with the name of the recipient, notifies the recipient of the time

window for them to pick up the item(s) and then leaves the package in the

mailroom. The homeowner who participates in the Buy Nothing Project made a

presentation about the project to the those present at the Board meeting and

addressed questions from other homeowners. The values undergirding the project

were not questioned, however several homeowners present raised questions

about risks to building security when individuals who have no connection to the

Atrium, that is, are not homeowners, family or friends of homeowners, or vendors

providing services to homeowners, are given access to the mailroom. “Reading the

room,” the Board concluded that the consensus of those present was that, for the

sake of building security, participation in the Buy Nothing Project should be

curtailed at the Atrium, and it voted to do so.

X. The meeting was adjourned at 7:32 p.m.

XI. The next meeting will be on August 14 at 6:30 p.m. in the Activity Room. It will be a

Board Members only meeting.

Respectfully Submitted

Hank French, Board Secretary