January 13, 2025
Victoria Village Atrium Association
Board of Directors’ Meeting
January 13, 2025
Board members present: Sarah Wise, president; Larry Sagstetter, vice president; Ann McNattin, member at large; Margie St. Jacques, treasurer.
Also present: Mike Severson, building manager.
I. Call to Order: The meeting was called to order at 6:21 p.m.
II. Secretary’s Report: Moved, seconded, and voted to approve the minutes for the November 2024 board and December 2024 annual meetings as written.
III. Treasurer’s Report:
a. For December 2024, the opening balance was $453,026.77 and the closing balance was $469,477.65. This represents an increase from the opening balance of $16,450.88. As of the end of December, we had $55,613.14 in our operating checking account, and $413,864.51 in reserve accounts. (Note: The reserve accounts are one operating CD with North American Bank, a money market account with Premier Bank, a Premier CD, an NAB CD, a savings account with Royal Credit Union, and one CD with Royal Credit Union.) Moved, seconded, and voted to approve the Treasurer’s Report.
IV. Committee Reports:
a. Welcome Committee: One resident will be moving into unit 204 in mid-January. We warmly welcome them to the Atrium Community.
b. Recreation Committee: A Holiday Party was held on January 3 in the 1st Floor Atrium Area with thirty-four residents and guests in attendance. All had a fun time! The Board wishes to express gratitude to Kathy Lange, Recreation Committee Chair, and her team on the Recreation Committee for all their hard work on preparing everything for the party.
V. Management Report:
a. Smoking Amendment – Mike reported that the Smoking Amendment ballot will be mailed to all homeowners in late January. This will be mailed in conjunction with an updated Directory form to save on postage.
VI. Old Business:
a. Ceiling Update – A second floor resident was concerned about potential mold growth because of the water damage on their ceiling in their unit. This became known after a leak detection company identified the source of the leak from a guest shower in a third-floor unit. Upon review from BEI, they advised that the ceiling should be sprayed with mold prevention treatment to stop any potential mold growth. Mike will communicate with the affected homeowner with BEI’s suggestion.
b. Ridwell Update – Ann McNattin, member at-large, provided the Board with an update to the Ridwell project. She reported that residents have been responsive to the Ridwell initiative and thanks those that have participated to ensure that any items that can be repurposed or recycled do not go into landfills.
VII. New Business:
a. Savatree – Mike provided us with an estimate of 2025’s Tree Treatment services performed by Savatree for $2,200. The Board reviewed the estimate and asked if we could get a second opinion on the Evergreen trees that were previously treated by Savatree due to cost concerns. Mike will reach out to Davey Tree Service for an estimate as to what it would cost us to have the same treatment for those trees. The Board will revisit this topic later once Davey can provide us with an estimate.
b. Security Breach – On December 29, there was a break-in in our garage and storage areas. The storage locker room (inside the building by the elevator room) had the lock pried off and the burglar took combination locks from two residents’ storage lockers. After a walkthrough, it was determined that nothing had been taken from the lockers. The lock leading into the Storage Locker Room has since been replaced. Two cars had their passenger side windows smashed in. Nothing had been taken from the vehicles. The Board had a discussion as to what our next steps will be to better maintain our building and homeowners’ security. Viable options mentioned were cameras in the common area (specifically outside the garage door) and electronic key entry (key fobs). Mike will reach out to IPS Global to schedule a walkthrough of our building to better understand what our options are and cost. The Board will revisit this topic as well to keep all homeowners informed of the situation.
c. Maintenance Work – Before our January board meeting, a ballast was replaced in a light fixture in the Activity Room. Also, the cleaning crew was concerned about a couple electrical outlets that were not working when they were vacuuming. It was later determined that while the outlets were fine, the vacuum cleaner plugs needed to be fixed. The plugs have since been fixed. In the Spring 2025, Mike will contact Chuck Linn, former resident and seasonal maintenance worker, to see if he would return as our seasonal handyperson. Meanwhile, the Association has a handyperson on-call in case something comes up between now and Spring.
d. Directory – As mentioned in the Management Report, there will be a form for directory updates that will be mailed out later this month. This will be in conjunction with the Smoking Amendment Ballot that will be mailed out at the same time. Homeowners are advised to watch their mailboxes for those.
e. Open Board Position – In early January, Jill Griffith offered to come onto the Board of Directors to fill the fifth position vacated by Hank French, former secretary, at the end of 2024. After a brief discussion, it was moved, seconded, voted, and approved by the Board of Directors that Jill fills the open position. Jill will serve on the Board as Secretary through December 31, 2026. Her term will begin on February 1, 2025.
f. Exercise Equipment – There was a question of whether we should send out a survey to residents to see how often the treadmills and bikes are being utilized. It was mentioned that some residents use the equipment and that they serve as a selling point for someone looking to purchase a condominium at the Atrium. After a brief discussion, it was decided that the equipment will remain in the Activity Room.
VIII. Homeowner comments:
a. A second-floor homeowner was concerned about a lack of volunteers for the monthly Garbage and Recycling Duty. They also questioned whether we should continue with the twenty-four biweekly arrangement (meaning one person is on duty for the first 15 days of the month and another person is on duty from the 16th of the month through the last day of the month) or switch back to a monthly arrangement. Due to some of the challenges we face with getting volunteers to help, the Board will consider changing to two 2-yd. recycling bins to replace our current bins.
IX. The meeting was adjourned at 7:52 p.m.
X. The next Board meeting will be on February 6th at 6:30 p.m. All homeowners will be invited to attend this meeting.
Respectfully Submitted
Sarah Wise, President, and Acting Secretary
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