December 8, 2025 Annual Meeting

Victoria Village Atrium Association

2025 Annual Meeting

Monday, December 8, 2025

Board Members Present: Sarah Wise, president; Larry Sagstetter, vice president; Margie St. Jacques, treasurer; Jill Griffith, secretary; Ann McNattin, member at large. Also present: Mike Severson, building manager.

1. Call to Order: The meeting was called to order at 6:30PM.
2. Determination of Quorum: Mike Severson from Keller Properties reported that there were thirty owners present (one voting owner per unit), which met the Bylaws requirement of twelve voting members for a quorum.
3. Secretary’s Report: It was moved, seconded, and voted to approve the minutes of the 2024 Annual Meeting of the Association.
4. President’s Report
1. Four new residents moved into the Atrium during 2025, and we warmly welcome them into our community.
2. The biggest highlights of 2025 include:
1. Roof and Skylight Project: This project, which began on June 4, 2025, and was completed on July 25, 2025, was done one year ahead of the Reserve Study forecast and underbudget by $58,000. On November 7, 2025, W.L. Hall returned to the Atrium to clean up the extra insulation from one of the skylights and reinstalled it after it was noted by the Board that the insulation had come into the skylight and therefore not installed properly.
2. New Recycling Bins: In late May, we received two large recycling bins to replace the recycling carts we had. This was done to eliminate the need for recycling volunteers and reduce the HOA’s liability risk. In addition, owners can consolidate their recyclables instead of separating plastic from paper and cardboard. President Sarah Wise also reminded owners that regardless of the consolidation the cardboard boxes should still be cut down to maximize capacity and avoid any overflow from the bins. It was further noted that a petition, which had seventeen owners signed to bring back the recycling carts as they were easier to manage, was presented to the board at the June board meeting. As for the annual meeting, the board is continuing to look for the best options as far as the recycling bins are concerned with nothing coming to fruition.
3. Trees: The Atrium received ten new trees this fall thanks to a grant from the City of Shoreview.
4. HOA Fees: President Sarah Wise reported that there were no increases to the 2026 HOA fees.
3. 2026 Priorities:
1. Rules & Regulations Update: In October, the Board determined that an update to the Atrium’s current rules and regulations was needed to provide clarity to some of the rules currently in place. A committee, chaired by Treasurer Margie St. Jacques, was formed in early November with work commencing soon after. It was reported that work on the update is near completion. The Board is expected to vote on the updates at the January 2026 meeting with distribution to the owners as soon as the updates are approved and finalized.
2. Security: In response to a security breach in December 2024, the Board began looking at options to improve security, including camera installation and electronic key fob entry. Due to financial constraints after the Roof and Skylight Project, the Board decided to table this until 2026 when the new Board convenes.
3. Budget & Costs: The 2026 Budget was finalized and approved by the Board at the November board meeting. President Sarah Wise proposed a quarterly review of the budget to be done by the Board to review costs and see where improvements can be made. This was proposed to ensure that the Atrium can be in a better financial position and better prepared for potential improvements or upgrades to our building.
4. Community Relations: While we try to answer everyone’s questions in minutes or in-person, we want to make a better effort to ensure that everyone is heard. President Sarah Wise pledged to the owners that she and the Board will work hard to ensure that this priority is accomplished during 2026.
5. Rain Garden & Garden Plots: Rain Garden planting will resume in the Spring of 2026 to ensure no invasive plants will grow. Also, the Board will resume talks regarding the Garden Plots in 2026.
5. Election of Board Officers
1. With three members of the current Board (Larry Sagstetter, Margie St. Jacques, and Ann McNattin) reaching the end of their terms, we needed to elect three individuals to the Board. However, we received only one nomination (of Vice President Larry Sagstetter) before the meeting. At the meeting, President Sarah Wise called for floor nominations and received three nominations. The three individuals nominated in addition to Larry were Paxton Chase, Varunee Panaspornprasit, and Margie St. Jacques. Elected to the Board after a vote by ballot were Larry Sagstetter, Paxton Chase, and Margie St. Jacques.
2. Beginning January 1, 2026, the following Board members will serve the HOA: Sarah Wise, president; Larry Sagstetter, vice president; Jill Griffith, secretary; Paxton Chase, treasurer; and Margie St. Jacques, member at large.
6. Financial Report: As of December 2024, we had an opening balance of $453,026.77 and the closing balance was $469,477.65. This represents an increase in the opening balance of $16,450.88. At December 2024 close, we had $55,613.14 in our operating checking account and $413,864.51 in reserve accounts. Treasurer Margie St. Jacques clarified that the financial position of the HOA year-to-date was less than when we started the year with due to the roof and skylights project costs. She estimates that we have around $125,000 in our reserves currently with around $30,000 or so in the operating checking account, thus totaling a potential November estimated balance of $158,000. It was moved, seconded, and voted to approve the Treasurer’s Report.
7. Unfinished Business
1. Questions on Recycling: It was brought to the Board’s attention concerns about winter weather and whether Republic would be able to pick our recyclables on time. President Sarah Wise reassured the community that the driveway would be properly de-iced ahead of the HOA’s scheduled recycling and garbage pickups.
2. Ridwell: A petition with thirty-one owners’ signatures was presented to the Board to cease operations with Ridwell due to cleanliness and cost concerns. The HOA’s last pickup with Ridwell occurred on November 21, 2025. It was mentioned at the meeting that some folks who utilized this service were disappointed to see it be eliminated and wished they had a discussion with regards to this before shutting down.
8. New Business: The Atrium Christmas Party will take place at the Tavern in Arden Hills, MN on December 13, 2025, at 5:30PM. To date, twenty-four people have signed up for the party. Folks wanting to attend the party were encouraged to sign up with Kathy Lange, recreation committee chair, at the end of the annual meeting.
9. Adjourn Meeting: The meeting was adjourned at 7:20PM

Respectfully submitted,

Sarah Wise, President on behalf of Jill Griffith, secretary