March 11 Minutes

 Board members present: Sarah Wise, president; Larry Sagstetter, vice president;
Margie St. Jacques, treasurer; Hank French, secretary; Ann McNattin, member at
large.

Also present: Mike Severson, building manager.

I. Call to Order: The meeting was called to order at 6:32 p.m.

II. Secretary’s Report: Moved, seconded, and voted to approve the minutes
for the January 2024 board meeting as written.

III. Treasurer’s Report:
a. For February 2024, the opening balance was $466,809.81 and the
closing balance was $485,150.09. This represents an increase from the
opening balance of $18,340.28. As of the end of February, we had
$57,185.85 in our operating checking account, and $427,964.24 in
reserve accounts. (Note: The reserve accounts are one operating CD
with North American Bank, a money market account with Premier
Bank, a Premier CD, an NAB CD, a savings account with Royal Credit
Union, and three CDs with Royal Credit Union.) Moved, seconded, and
voted to approve the Treasurer’s Report.

b. Moved, seconded, and approved to roll over the operating CD which
matures on March 17th. Mike will shop for the best interest rate.

IV. 

Committee Reports:

a. Welcoming Committee: Since the last meeting, two new homeowners
have moved into the Atrium: Brett Larson in #118 and Linda Swanson
in #203. We warmly welcome them to the Atrium and trust they will
find this to be a great place to live.

b. It was moved, seconded and voted to appoint Bobbi French as the
chairperson of the Welcoming Committee effective immediately. She
will convene the committee and report back to the next board meeting
on resources for new residents and roles and responsibilities of the
committee members.

c. Recreation Committee: No new events currently planned.

V. Management Report:

a. AMI Proposal for 2024/2025: Keller received a contract renewal
proposal from Association Maintenance Inc. (AMI), our vendor for
grounds maintenance and snow removal. The proposal has a 6%
increase over 2023; however, it locks in the price of $1310 per month
for two years, which is very competitive and is a rare assurance given
recent inflation. Moved, seconded and voted to approve the two-year
contract with AMI.

b. Parking Lot Security Light: Bluesky Electric has completed the repair
of the nonfunctioning parking lot light, thereby increasing nighttime
security.

c. Elevators:
i. The Minnesota Department of Labor and Industry has inspected
the elevators. Several minor items need attention, and they will
be addressed as part of our maintenance agreement with Metro
Elevators. One issue will be handled by Bluesky Electric who will
replace 20-amp circuit breakers with 15-amp circuit breakers as
required by code.

ii. We were notified that in August of this year the regulatory code
for elevators will have major changes which will require
significant upgrades to our elevators. We were also informed
that following the MN Department of Labor and Industry next
inspection (two to three years from now) we will have five years
to bring our elevators into compliance with the new code.

VI. Old Business:

a. Rain Garden Restoration/Maintenance: Following the board’s vote last
month to approve $750 to contract with a landscaper to continue the
restoration and maintenance of the rain garden, Bobbi French
negotiated with Xylem Landscaping for 15 hours of work—seven and a
half hours in June and seven and a half hours in August.

b. Update on contacts with Nardini Fire Protection and the Fire Marshal:

i. Nardini Fire Protection reported that two options for increasing
the potential for residents to hear and respond to the fire alarms
in an emergency are: (1) install alarms inside each unit, and (2)
increase the volume of the hallway alarms. The second option
seems most reasonable for the Atrium.

ii. Mike talked with the Fire Marshal about signage indicating
escape routes in the building. He reported that such signage isnot required but would be helpful, especially when non-
residents were in the building. Mike will arrange for a walk
through with the Fire Marshall to identify the best locations
for such signage.

iii. The board is considering amending our Second Amended and
Restated Declaration (See Condo Docs) to declare that the
entirety of the Atrium is “smoke free” (common areas and
individual units). Comments either in support of or against the
smoke free designation for the Atrium are welcomed. Either
place a signed note in the Suggestion Box or attend a
homeowners invited board meeting.

VII. New Business:
a. Atrium Directory: A new Resident Directory will be prepared by Keller
and distributed to all homeowners. You will shortly receive a form
from Keller to provide personal information for the directory. Please
complete the form and return it to Keller as soon as possible.

b. Ridwell Recycling Pickup: The Board voted to initiate a pilot program
with Ridwell, an eco-and-planet-friendly recycling service that accepts
many items for recycling that Waste Management (our trash and
garbage collector) does not.

i. Ann McNattin, Board Member-at-Large, will manage the pilot
project. Participation by homeowners will result in saving from
the landfills many items that Waste Management now disposes
of in massive landfill dumps.

ii. Items that can be recycled through Ridwell, which are NOT
presently recyclable through Waste Management, include
Styrofoam, batteries, light bulbs, clothing and textiles, plastic
bags, plastic sleeves (wrappings for bulk toilet paper and paper
towel purchases), clamshell packaging, bubble packing and
bubble packs, and glossy cardboard packaging used for frozen
food items.

iii. During the six-month pilot program with Ridwell we will
accept only Styrofoam, batteries, light bulbs, bubble packs
and glossy cardboard packaging for recycling with Ridwell. If
after the 6-month pilot program, the board decides to
continue with Ridwell, we will add additional items to the list
of recyclables.

iv. Ridwell will pick up on Wednesdays, twice monthly, and will
accept SELECTED ITEMS ONLY at the time of each pickup. Ann
will post in the basement-level elevator lobby on Mondays
before each pickup, specifying which items Ridwell will accept
the following Wednesday. Those items should be clean and
placed in the Workroom which can be accessed either from the
garage between stalls 202 and 203 or from the Community
Room.

v. Ann will set the items out for Ridwell pick-up on designated
Wednesdays.

vi. Residents should continue to use our large recycling bins for
paper, cardboard, aluminum cans, glass and plastic food
containers.

vii. We encourage everyone’s participation in this pilot program,
which intends to minimize landfill waste and maximize our
commitment to a “green” community.

c. Suggestion Box Note: A homeowner’s note in the Suggestion Box
provided the Board with information on an upcoming Annual City of
Shoreview Tree Sale. The prices for trees and shrubs are good and the
variety available for purchase is considerable. However, after
discussion, it was decided that, given the upcoming expenses for roof
and skylight replacement and elevator upgrades, this is not the time to
take on any unnecessary additional expenses. As it is an annual event,
in the future, we can revisit the question of replacing some of the trees
we have lost to tree disease.

VIII. The meeting was adjourned at 7:35 p.m.

IX. The next Board meeting will be on April 8th at 6:30 p.m. Homeowners are
invited to attend.

Respectfully Submitted

Hank French, Board Secretary