January 13, 2025

 Victoria Village Atrium Association
Board of Directors’ Meeting
August 12, 2024

Board members present: Sarah Wise, president; Larry Sagstetter, vice president;
Margie St. Jacques, treasurer; Hank French, secretary; Ann McNattin, member at
large.
Also present: Mike Severson, building manager.
Twelve homeowners attended the meeting.

I. Call to Order: The meeting was called to order at 6:30 p.m.

II. Secretary’s Report: Moved, seconded, and voted to approve the minutes
for the July 8 board meeting as written with one minor correction.

III. Treasurer’s Report:
a. For July 2024, the opening balance was $538,593.94 and the closing
balance was $542,454.89. This represents an increase from the
opening balance of $3,860.95. As of the end of July, we had $58,895.23
in our operating checking account, and $483,559.66 in reserve
accounts. (Note: The reserve accounts are one operating CD with North
American Bank, a money market account with Premier Bank, a Premier
CD, an NAB CD, a savings account with Royal Credit Union, and four
CDs with Royal Credit Union.) Moved, seconded, and voted to approve
the Treasurer’s Report.

IV. Committee Reports:
a. Welcome Committee: There have been no new residents since the last
board meeting.

b. Recreation Committee: The committee had planned an outdoor
parking lot party for the Atrium community for Saturday July 27 from
11 a.m. to 4 p.m. The party had to be moved indoors to the Atrium
common area due to high temperatures and humidity. The party was
well attended, and everyone enjoyed the good food, the good music,
and the good company of others. The Board voted to express our deep
appreciation to Kathy Lange, committee chair, and her helpers—
Andrea McCarthy, Gail Salevouris, Nancy Greeney, and Veda Koenig.

The committee is planning another community get-together for the fall
or winter with details to be announced.

V. Management Report:
a. Skylight Update: Mike has reported in the past that we have a proposal
from W. L. Hall to replace the skylights at a cost of $273,782.00. The
Board requested Mike to seek additional proposals. He has done that
but has yet to hear back. The Board agreed to wait until the September
board meeting to give Mike time to follow up on other proposals. If
none are received by the September board meeting, we will vote to
approve the W. L. Hall proposal so we can lock it in and be assured that
the work will be done when the roof is replaced.

VI. Old Business:
a. Estate Sale Request: In response to a unit owner’s request to hold an
estate sale in the unit, Mike reported that, according to the Amended
and Restated Declaration of Victoria Village Condominiums
Association Section 7.7, and the Victoria Village Condominiums
Association Rules and Regulations Sections I.A.g, I.B.3, and VII.A, estate
sales should not be allowed at the Atrium. Prior to the meeting the
Board voted via email to deny the request for permission to hold an
estate sale in the Atrium.

b. Handyman: Chuck Linn has performed some handyman tasks for the
Atrium this summer although not much has been required of him. He
will continue to be on call for the remainder of the summer and early
fall.

c. Ridwell Pilot Project: Ann McNattin, who has managed the Ridwell
recycling project since the Board approved a pilot project with Ridwell
in March, reported that there has been good participation by Atrium
residents and that many items that otherwise would have ended up in
the landfill have been recycled through Ridwell. When the pilot project
began in March, Ann offered to pick up the cost ($25.00 monthly) for
the first six months with the understanding that if the pilot was a
success the Association would begin covering the monthly cost. It was
moved, seconded and carried that the Association cover the monthly
cost beginning in September. We thank Ann for managing the Ridwell
project, and we express the Board’s appreciation for the many Atrium
residents who have participated in this environmentally friendly
project.

d. Rain Garden Update: Xylem Designs completed their rain garden
weeding contract with us and the rain garden is being gradually
restored. Following Xylem’s weeding, it was noticed there were bare
spots of earth at the south end of the parking lot that, if left that way,
would be an invitation for invasive plants to return. Bobbi French
planted cone flowers, blackeyed susans, and sedums in the bare spots
at no cost to the Association. The Board expressed its gratitude to
Bobbi for her on-going stewardship of the rain garden.

e. Waste Management—Replacement Bin/Size Request: We have had
several overflowing garbage dumpsters this year resulting in several
overflow charges from Waste Management. Mike reported that, if we
replaced our three-yard dumpster with a four-yard dumpster at an
additional cost of $90 per month, that cost would be offset by not
having to pay several overflow charges per year. The Board asks
residents to be careful not to place recyclable items in the garbage
dumpster and to place items that Republic will take in the recyclable
bins in the garage, and items that Republic will not take in the
workroom for Ridwell recycling. Moved, seconded and approved to
replace the three-yard dumpster with a four-yard dumpster.

VII. New Business:
a. Garbage and Recycling Days: FYI, with the Shoreview switch from
Eureka to Republic for recycling, recycling bins will be put out on
Wednesdays and emptied on Thursdays. Waste Management will
continue to empty the garbage dumpster on Tuesday mornings.

b. Thermostat Keys: FYI, Margie St. Jacques (Unit 106) and Daniel Lynch
(Unit 208) both have keys to the common area heating and cooling
thermostats.

c. Xcel Energy Report: We have received a report from Excel Energy on
the Energy Audit they recently conducted at the Atrium. Mike will meet
with a representative of Excel to discuss the report and its
recommendations for energy savings for the Association and for
individual homeowners and will pass on those recommendations to
the board and to homeowners.

d. Furnace Inspections: Once again this year, Harvey Mechanical has
agreed to inspect unit furnaces for homeowners who desire to have
their furnaces looked at. The cost this year will be the same as last
year—$75.00. It should be noted that, if any maintenance work or
repairs are necessary, there will be an additional cost depending on
what needs to be done. The work will be done between mid- and late
September. A signup sheet is being posted on the bulletin board by the
front entrance. If you would like your furnace inspected, please sign up
by September 15.

VIII. Homeowners Questions and Comments:
a. A homeowner asked about vetting for contractors to replace the roof
and skylights. Mike answered that the contractor for the roof
replacement was recommend by the firm that conducted our reserve
study. He also stated that the contractor from whom we have a bid for
the skylight replacement is the contractor who originally installed the
skylights and who knows the situation on the roof quite well. As stated
above, we have not yet accepted their bid, but are seeking other
competitive bids.

b. One owner suggested that the lights over individual unit doors should
be turned off during the daylight hours to save energy. The consensus
seemed to be that the lights should remain on. Any homeowner who
was not at the meeting but has an opinion on this matter should place a
signed note in the Suggestion Box.

c. One owner suggested that we remind all homeowners that pizza boxes
and other freezer food containers should be fully cleaned with no food
residue before being placed in recycling.

d. It was suggested that, after community get-togethers in the common
area are over, decorative items should be taken down.

IX. The meeting was adjourned at 7:20 p.m.

X. The next Board meeting will be on September 9th at 6:30 p.m. It will be a
board members only meeting.

Respectfully Submitted

Hank French, Board Secretary