June Minutes

Victoria Village Atrium Association

Board of Directors’ Meeting

June 9, 2025

Board members present: Sarah Wise, president; Larry Sagstetter, vice president; Margie St. Jacques, treasurer; Jill Griffith, secretary; Ann McNattin, member at large.

11 homeowners were present.

Also present: Mike Severson, building manager.

1. Call to Order: The meeting was called to order at 6:30 p.m.
2. Secretary’s Report: Moved, seconded, and voted to approve the minutes for the May 2025 board meeting as written.
3. Treasurer’s Report: 
1. For May 2025, the opening balance was $572,359.03, and the closing balance was $420,920.68. This represents a decrease from the opening balance of $151,438.35. As of the end of May, we had $78,057.63 in our operating checking account, and $299,546.78 in reserve accounts. (Note: The reserve accounts are one operating CD with North American Bank, a money market account with Premier Bank, a Premier CD, an NAB CD, a savings account with Royal Credit Union, and three CDs with Royal Credit Union.) 
2. Moved, seconded, and voted to approve the Treasurer’s Report.
4. Committee Reports:
1. Welcome Committee: No updates this month.
2. Recreation Committee: Thank you to the Recreation Committee for hosting the Spring Party on May 23^rd. A wonderful Italian dinner with great entertainment was provided for about 25 attendees. A Summer Party is currently planned for late summer with more information to come.
5. Management Report: 
1. Skylights and Roofing: 
1. Change Order: The roofing and skylight project is underway and began on June 4^th. United Roofing presented a change order after discovering the rotted wood in the curbing and framing around the skylights. Initially, $30,000 was estimated to be the cost for insulation and curbing replacement. The updated cost for the insulation, curbing and decking replacement on all 18 skylights is $55,000. The change order was unanimously approved by the Board. Even with this additional expense, the project is still about $50,000 below the reserve study projection. 
2. Parking: There are many parking spots in the lot that need to be blocked off during the project. Please keep updated with the current parking restrictions and do not park in the coned off areas. Extra charges will be incurred if the crane needs to make an additional trip due to blocked access. Please note that there will be no parking in the 3 spots closest to the front door from Tuesday evening, 6/17, until Wednesday evening, 6/18, to provide crane access.
3. Duct work and AC updates: Harvey Mechanical will repair the duct work on the one individual unit AC that needs to be moved. There will one rooftop AC that will be detached temporarily during the project.
6. Old Business: 
1. Recycling Dumpster: Sarah was presented with a petition signed by 17 owners requesting return to the prior recycling carts. The current 2 yd recycling dumpsters are one of the smaller sizes available. Mike will check into options for smaller sizes than the 2 yd size. The signs over the recycling area specifying cardboard on one side and glass and plastic on the other will be removed if the dumpsters remain. Instead of washing, the dumpsters would be switched out once per year to help reduce odors. Please continue to break down boxes to allow for adequate space in the recycling dumpsters. Republic will be asked to be extra cautious returning the dumpster that is near the carts as the carts were jammed when the dumpster was placed too close to them after it was emptied.
2. Retractable Hose: The Board unanimously approved replacement of the existing garage hose with a retractable one. The new hose will be attached to the wall. Chuck Linn will be asked to install the hose or assist with sourcing the installation of it.
3. Garden Bed Replacement: The plan is for the replacement of the boxes in the fall. Mike will contact those using the boxes this season for feedback about future ones.
4. Rain Garden: Ramsey County graded the current condition of the rain garden as fair, which is expected for a 10-year-old garden. There are invasive plants impacting the garden. The needed work to clean it up will be prioritized with Xylem by the current contract’s re-work to be approved by the board.
7. New Business:
1. Tree Concerns: There is a downed tree on the north side, and it is TBD if it lies on our property or is our tree. It’s not easy to determine without a closer visual inspection.

8. Homeowners’ Questions and Comments: 
1. A homeowner requested to refurbish the frames on the bulletin boards in the garage. More information regarding the request is needed. Sarah will contact the homeowner to get more details.
2. Tuesday is the garbage pick up day and Thursday is the recycling pick up day.
3. All plastic bags qualify for Ridwell’s pickups. They also take plastic covers from CDs. 
4. Suggestion Box Letter to Follow Up May’s Meeting Notes about the Budget Review: At this time, no changes regarding the indoor plants will be made. The letter was in response to the plants becoming a possible line item to cut if the budget needed to be balanced in the future. Additional significant repairs and maintenance may be needed with the common area walls and ceilings, particularly on the third floor due to water damage, after the roof and skylights are replaced.
5. Due to the wallpaper and borders peeling, especially on the third floor, it was suggested that a commercial division consultant come out to provide an assessment of and costs of repairs needed.
6. During the roofing project, individual AC units will not be disconnected from their mounts. The AC units can be used during the project.
7. The homeowners and board wish to thank Mike for his diligent work with United Roofing and W.L. Hall on this project. He is greatly appreciated as our property and project manager!    
9. The meeting was adjourned at 7:39 p.m.
10. The next Board Meeting will be on Monday, July 14th at 6:30 p.m. in the Activity Room. This will be a board only meeting.

Respectfully Submitted,

Jill Griffith, Secretary