July, 2026

Victoria Village Atrium Association

Board of Directors’ Meeting

July 14, 2025


Board members present: Sarah Wise, president; Larry Sagstetter, vice president; Margie St. Jacques, treasurer; Jill Griffith, secretary; Ann McNattin, member at large.


Also present: Mike Severson, building manager.


  1. Call to Order: The meeting was called to order at 6:29 p.m.
  2. Secretary’s Report: Moved, seconded, and voted to approve the minutes for the June 2025 board meeting as written.
  3. Treasurer’s Report: 
    1. For June 2025, the opening balance was $420,923.23, and the closing balance was $459,493.49. This represents an increase from the opening balance of $38,570.26. As of the end of June, we had $50,813.89 in our operating checking account, and $365,363.33 in reserve accounts. (Note: The reserve accounts are one operating CD with North American Bank, a money market account with Premier Bank, a Premier CD, an NAB CD, a savings account with Royal Credit Union, and three CDs with Royal Credit Union.) 
    2. Moved, seconded, and voted to approve the Treasurer’s Report.
  4. Committee Reports:
    1. Welcome Committee: No updates this month.
    2. Recreation Committee: There is a possibility of an ice cream social later this summer. 
  5. Management Report: 
    1. Skylights and Roofing: The roofing is complete as of 7/14 except for the inspection. As of 7/14, 11 of 18 skylights were completed. One rooftop community AC has not been operating well for at least the last two years, and it will not be returned to the roof in its current condition. Harvey Mechanical will look at that AC unit. There are three community AC units on the roof currently. As of 7/14, the skylights were expected to be fully completed in a week or so, including necessary cleanup of one of the skylights.
    2. Keys: All keys loaned to the contractors will be returned upon final completion of the skylight and roofing project.
    3. Shingles: Missing shingles will be replaced when the roofing project is fully completed.
  6. Old Business: 
    1. Recycling Dumpster: Tabled until a future meeting. Mike will check into options for smaller sizes than the current 2 yd size. The separation of plastic/glass and carboard/paper is no longer required. The signs above the bins stating that will be removed. 
    2. Metro Elevator: The tech has been instructed to add times and dates to the log when inspecting. The maintenance reports will be requested from the tech.
    3. Rain Garden: Quote from Xylem is under review by the Board
    4. Schmidt Pricing for Security Enhancements: Tabled until the 2026 budget review in November.
    5. Common Areas: Homeowners are asked to make no changes or repairs to common areas. The HOA will plan for any changes or repairs needed and, if necessary, will assess the unit responsible. 
    6. Thermostat Adjustments: Please dress appropriately for the temperature in the common areas. Sarah will take ownership of the thermostat keys and perform necessary thermostat adjustments.
  7. New Business:
    1. Code of Conduct for Common Areas: Tabled until September’s meeting. 
    2. Cleaning of Common Area Windows: Due to the roof and skylight project, interior facing unit windows may need to be cleaned. This will be addressed as part of the common area wall and ceiling repairs.
    3. Sump Pumps: The necessary one by the garage door is actively working.
    4. Chuck Items to Work On: Hole at garage – Metro Concrete is coming to provide an estimate; stabilizing the vent cover in the mail room; removing the volunteer plants from the north side of the driveway.
    5. Indoor Foliage: Discussion is tabled until September.
    6. Exercise Ball: It was in the activity room and has been donated. The Board needs to approve removal/donations from common areas in the future.
    7. Wallpaper repairs: An appointment with a vendor for review and quote was scheduled for 7/16.
    8. Lobby Lights: A new solution for the lights over the atrium tables needs to be worked out as the wall switch does not turn on those lights once the evening timer kicks in.
    9. Garage: Please be mindful of your vehicle’s speed while in the garage. Please double check to ensure the garage is closed after entering or leaving the vicinity of the garage door.
  8. Homeowners’ Questions and Comments: 
    1. A note was in the suggestion box requesting a brief status update on the roofing/skylight project.
    2. A note from a homeowner asked about the repairs to the individual unit’s ceiling from water damage prior to the roofing and skylight project being completed.  Mike will contact the homeowner.     
  9. The meeting was adjourned at 8:10 p.m.
  10. The next Board Meeting will be on Monday, August 11th at 6:30 p.m. in the Activity Room. All homeowners are invited to attend.


Respectfully Submitted,


Jill Griffith, Secretary

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