January 2026 Minutes

Victoria Village Atrium Association

Board of Directors’ Meeting

January 12, 2026


Board members present: Sarah Wise, president; Larry Sagstetter, vice president; Paxton Chase, treasurer; Jill Griffith, secretary; Margie St. Jacques, member at large.

Also present: Mike Severson, building manager.


Please note there is a new area for Reminders (Section VIII).

  1. Call to Order: The meeting was called to order at 6:33 p.m.
  2. Secretary’s Report: Moved, seconded, and voted to approve the minutes for the November 2025 board meeting as written.
  3. Treasurer’s Report: 
    1. For December 2025, the opening balance was $194,841.63, and the closing balance was $208,163.21. This represents an increase from the opening balance of $13,321.58. As of the end of December, we had $37,190.93 in our operating checking account, and $126,186.66 in reserve accounts. (Note: The  reserve accounts are a money market account with Premier Bank and a savings account with Royal Credit Union.) 
    2. Moved, seconded, and voted to approve the Treasurer’s Report.
    3. Mike will investigate options at Merrill Lynch for moving $100,000 into a CD there for a better interest rate.
  4. Committee Reports:
    1. Welcome Committee: No new residents since the last meeting. 
    2. Recreation Committee: Thank you to the Recreation Committee for hosting two enjoyable holiday events. There was a Christmas dinner at The Tavern on 12/13/25 that 21 residents attended. And on New Year's Day morning, 15 residents gathered for coffee and donuts on the first floor.
  5. Old Business: 
    1. Elevators: All City Elevators is now our current service vendor, and an initial meeting with them at the building is TBD.
    2. Recycling: We will continue using Republic as our recycling company. The previous issues due to holiday schedules and weather-related delays are improving.
    3. Handyman: All Ways Buildings is a potential option. Mike will check for other vendor options.
    4. Rules and Regulations: The updated document was approved by the Board and has been distributed to homeowners. 
    5. Garden Plots: AMI will provide pricing for removal and new options. Mike will get quotes for rebuilding current boxes without complete removal.
    6. Rain Garden: Xylem is expected to provide pricing for this year’s maintenance in March.
    7. Security: To provide camera surveillance, additional internet access is needed. Schmid will provide an estimate for the addition of key fob entries to the current unsecured building doors in the garage and stairwells.
  6. New Business:
    1. Exit Sign Lights: The 2nd floor exit sign batteries have quit and will be changed.
    2. Fire Alarm Batteries: There will be a walk through on the 3rd floor to replace those 9-volt batteries as needed.
    3. Basement Activity Room: Ideas for making the room more inviting for gatherings were brainstormed for potential future updates.
    4. Fiber Optic Internet: Availability and costs for Gateway Fiber internet for individual units and common areas for the building are being investigated. A prior exclusive easement with Comcast has expired.
    5. Wall Outlet: A wall outlet on the second floor needs replacement. Paxton will check with his father, an electrician, about replacement.
    6. Mullen Proposal: Audits for 2025 and 2026 were previously approved by the Board.
    7. Savatree Proposal: Instead of approving the entire proposal, we will use their services as needed this year.
  7. Homeowners’ Comments: No questions were submitted this month.
  8. Reminders:
    1. Garage Door: Please close the garage door immediately when exiting and after passing over the trip cord when entering.
    2. Cardboard Boxes: Please break down cardboard boxes before placing them in the recycling bins. If assistance is needed with breaking down cardboard boxes, please contact a board member.
    3. Garage Sweeper: Please refrain from placing items on the sweeper. Items need to be disposed of properly.
    4. Garage Storage Lockers: Please remember to store items in your garage storage area and not on the curb in front of the storage area.
    5. No Idling: Please do not idle vehicles in the garage to prevent carbon monoxide from building up.
  9. The next board meeting will be Monday, February 9, 2026, at 6:30 p.m. in the Activity Room. Homeowners are invited to attend.
  10. The meeting was adjourned at 8:14 p.m.

Respectfully Submitted,

                                Sarah Wise, President and note taker, and Jill Griffith, Secretary and typist

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